Environmental Health & Safety

Purpose:
The purpose of this procedure is to define and document the process and primary agenda of issues to be included in the "EMS Management Review" meetings for WSU.
The "EMS Management Review" process is intended to provide a forum for discussion and improvement of the EMS. At least once a year, WSU's top environmental management shall review the EMS to ensure its continuing suitability, adequacy and effectiveness. The management review process shall ensure that the necessary information is collected to allow management to carry out this evaluation. The review shall be documented.
The management review shall address the possible need for changes to policy, objectives and other elements of the environmental management system, in light of environmental management system audit results, changing circumstances and the commitment to continual improvement.
Procedure:
The Director of EH&S is responsible for scheduling and conducting a minimum of one "EMS Management Review" meeting a year. This meeting must be conducted between the Director of EH&S and the Vice President of Business Affairs. The Director of EH&S needs to provide following information for the meeting:
Progress at meeting objectives and targets
Any changes to objectives and targets
Any changes to Aspect list
Summary results of internal audit and external audits conducted since the last "EMS Management Review" meeting
Resource use and resource needs
Summary of benefits of EMS system versus costs of the system
At a minimum, each "EMS Management Review" meeting will consider the following:
The suitability, adequacy and effectiveness of the Environmental Policy
The suitability, adequacy and effectiveness of the environmental objectives (as well as WSU's current status against these objectives)
The overall suitability, adequacy and effectiveness of the EMS
The results of action items from the previous "EMS Management Review" meeting
Recommended changes to the EMS to ensure continual improvement
Output from the meeting:
Meeting minutes and list of attendees
Summary of key issues discussed
Summary of decisions including any: action plan changes to strategic plan, changes to procedures and policy, budget and resource reallocation, changes to objective and targets, and action items arising from the meeting
Feedback to faculty, staff, students and public: A copy of the meeting minutes will be distributed to attendees and any individuals assigned action items.